City Secretary

The City Secretary is an officer of the City and is appointed by the City Council. In addition to statutory duties, the city secretary serves as a member of the city’s management team and oversees the functions of the City Secretary’s Office and city council services.

Election Filing Notice
Order of Election

The Office of City Secretary maintains and preserves the official records of the City, including Council minutes, contracts, agreements, ordinances, resolutions, proclamations and deeds. In addition, the City Secretary provides elections services to all voters and candidates. The City Secretary’s Office is also responsible for the issuance of certain permits and licenses such as alcoholic beverage licenses.

In addition to the statutory duties of the position, the City Secretary also:

  • Provides support, assistance and information to the City Council
  • Encourages public participation in the municipal government process; and
  • Provides daily assistance to all administrative departments of the City of Caldwell

If you would like additional information about the City Secretary Melissa Gonzalez, please call 979-567-3901

Resolution – Postponement of Election

*No Filing Fee*

Elections: Filing Dates for May 2, 2020 General Election

  •  January 15, 2020 – First day to file (Saturday, city offices closed)
  •  February 14, 2020 – Last day to file (5 p.m.)

Elections: Requirements for Candidacy

In order to be a candidate, a person must:

  •  Be 18 years of age or older;
  • Be a U.S. citizen;
  • Shall be a qualified voter, and shall have resided continuously in Texas for 12 months and in the city for 6 months immediately preceding filing deadline;
  • Shall not have been convicted of a felony for which he/she has not been pardoned or had his/her civil rights restored by other official action. Texas Election Code §141.001

Elecciones: fechas de presentación para las elecciones generales del 2 de mayo de 2020

  •  15 de Enero, 2020 (Sábado – Oficinas de la ciudad cerradas.)
  •  14 de Febrero, 2020 – Último día para presentar (5 p.m.)

Elecciones: requisitos para la candidatura

Para establecer candidatura, la persona debe:

  •  Tener 18 años de edad o más edad;
  • Ser ciudadano de los Estados Unidos;
  • Estar registrado para votar, y haber residido en el Estado de Tejas, continuadamente por 12 meses y 6 seis meses en la ciudad inmediato precediendo la fecha final de establecer un lugar en la baloto electoral;
  • No debe haber sido condenado por un delito grave por el cual no ha sido indultado o sus derechos civiles han sido restaurados por otra acción oficial. Codigo Electoral de Texas §141.001

Request for Public Records

The law requires that public information requests be made in writing.

Users should download and complete the form in Adobe Acrobat Reader, save, and then submit it. Forms may be emailed, mailed, faxed or submitted in person to the City Secretary’s Office.

Public Information Request Form
Email request to

Requests for public information are treated uniformly. Once the request is submitted, it will be reviewed to determine if the information is deemed public. If the information is public, the request will be processed. The city attorney determines if the requested information can be released. A response to the request will be issued within 10 business days. For more information on how the City Secretary’s Office handles requests for public information, please visit the Attorney General of Texas website.

The most effective way for citizens to become involved directly in governmental programs is to serve on a board or committee.

Community members who serve on Caldwell’s boards and committees provide an invaluable service by assisting the City Council and City Staff with developing recommendations on important policy matters. Participation on a City advisory body is an excellent way to get involved in the community and your local government. It is an interesting and challenging experience that can truly make a difference.

If you are interested in serving, please submit an application so that you may be considered for future reference: Boards, Commission and Committees Application

Further information is available from the City Secretary.

Special Called Meeting March 24, 2020
Regular Meeting March 17, 2020
Regular Meeting February 18, 2020
Regular Meeting January 21, 2020