City Secretary

The City Secretary is an officer of the City and is appointed by the City Council. In addition to statutory duties, the city secretary serves as a member of the city’s management team and oversees the functions of the City Secretary’s Office and city council services.

The Office of City Secretary maintains and preserves the official records of the City, including Council minutes, contracts, agreements, ordinances, resolutions, proclamations and deeds. In addition, the City Secretary provides elections services to all voters and candidates. The City Secretary’s Office is also responsible for the issuance of certain permits and licenses such as alcoholic beverage licenses.

In addition to the statutory duties of the position, the City Secretary also:

  • Provides support, assistance and information to the City Council
  • Encourages public participation in the municipal government process; and
  • Provides daily assistance to all administrative departments of the City of Caldwell

If you would like additional information about the City Secretary Melissa Gonzalez, please call 979-567-3901.

Request for Public Records

The law requires that public information requests be made in writing.

Users should download and complete the form in Adobe Acrobat Reader, save, and then submit it. Forms may be emailed, mailed, faxed or submitted in person to the City Secretary’s Office.

Public Information Request Form
Email request to

Requests for public information are treated uniformly. Once the request is submitted, it will be reviewed to determine if the information is deemed public. If the information is public, the request will be processed. The city attorney determines if the requested information can be released. A response to the request will be issued within 10 business days. For more information on how the City Secretary’s Office handles requests for public information, please visit the Attorney General of Texas website.

The most effective way for citizens to become involved directly in governmental programs is to serve on a board or committee.

Community members who serve on Caldwell’s boards and committees provide an invaluable service by assisting the City Council and City Staff with developing recommendations on important policy matters. Participation on a City advisory body is an excellent way to get involved in the community and your local government. It is an interesting and challenging experience that can truly make a difference.

If you are interested in serving, please submit an application so that you may be considered for future reference: Boards, Commission and Committees Application

Further information is available from the City Secretary.

January 2021
February 2021
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Contact Information

If you have any questions please contact us: